HOW BUSINESS CAN USE SOFTWARE TO GET BETTER ORGANIZED

HOW BUSINESS CAN USE SOFTWARE TO GET BETTER ORGANIZED

   Business to define is an organization or  economic system where goods and services are exchanged for one another or for money. Every business requires some form of investment and enough customers to whom it’s output can be sold on a context basis in order to make a profit. For this to get better organized and for the provision of better services,  technology which involve the use of software should be applied or use.

   What are software? Software is a part of a computer system that consists of data or computer instructions, in contrast to physical hardware from which the system is built. This idea of system software to improve business has led to the introduction of business technology in the business market. So therefore, business use software to get better organized in use for marketing, advertisement, online retailer/store, affiliate marketing, freelancer, tracking which help to get better organized in planning, managing multiple projects, sales, teams and work flows, and help to encourage producer-consumer relationship.

Smart tools can keep you on time and on budget. Smartphones, tablets and web programs: improved our productivity. Every high-growth business grapples with decisions around the best business system to manage it’s expanding operations. CRM (customers relationship management) software is a point solution that helps business manage their customer relationships. It covers a set of applications designed to help business manage many of the following business process: customer data, customer interaction, access business information, automatic sales, track leads, contracts, customer support, clients and contacts, support vendor/partner relationships, employees, knowledge and training, assets or resources. While CRM software is most commonly used in the same way to manage business contacts, employees, clients, contract wins and sales leads.
Typically CRM software is used in the enterprise, however many products scale and can be used in a business of any size.

    Accounting Software such as QuickBooks can be install to manage bookkeeping. In the quest to acquire more customers, companies then put in stand alone opportunity management systems, along with separate systems for resolving customer support issues. Inventory management, order management and fulfilment systems get addressed with desperate software and spreadsheets.
To further increase top-line revenue, many companies will open new office locations and embrace additional sales channels resulting in more sophisticated processes for e-commerce integration, recurring Billings, financial consolidated, among others. Additional business software to support these processes can take the form of stand alone applications from difficult vendors homegrown applications, or a variety of spreadsheets workaround.
               Accounting Software

Manufacturer       Services       Retailers
     ┬                             ┬                     ┬
Lead User            Lead User      Lead User
      ┬                            ┬                     ┬
Follower               Followers      Follower

Segmentation Tree example -Software

The above illustration is a business market segmentation of an IT firm that produces accounting software for business. The diagram outlines a possible segmentation tree for them. In this business market segmentation example, the firm has used two segmentation variables to construct six market segments. The first variable used is a basic business descriptions, splitting the market into their business well organized.

    Furthermore, another importance of software in business management is data mining. It’s the extraction of consumer information from a database by utilizing software that can isolate and identify previously unknown patterns or trends in large amounts of data. There is a variety of data mining techniques that reveal different types of patterns. Some of the techniques that belong here are statistical methods (particularly business statistics) and neural networks, as very advanced means of analyzing data.

Document management system (DMS) is a software made for organizing and managing multiple documents of various types. Some of them have storage functions for security and back-up of valuable business information. DMS thus help to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions, created and modified by different users (Security tracking). The term has some overlap with the concepts of content management systems. It’s often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

    Nevertheless, software help in better organizing in businesses by creating and maintaining schedules of employees automatically. Employee scheduling software performs the function of automating the schedule of employee which help to increases productivity and makes many secretarial and manual scheduling positions obsolete. Such software will usually track vacation time, sick time, and alert when there are conflicts. As scheduling data is accumulated over time, it may be extracted for payroll or to analyze past activity. Although employee scheduling software may not make optimization decisions, it does manage and coordinate the tasks. Today’s employee scheduling software often includes mobile applications. Mobile scheduling productivity and eliminated inefficient schedule steps.

  Use of software in business help to increase productivity, to measure productivity and to perform other business functions accurately.
•Small business market generally consists of home accounting software, and office suites such as open office.org or Microsoft Office.
•The medium size, or small and medium-sized enterprise (SME) has broader range of software applications, ranging from accounting, group ware, customer relationship management, loan organization software, and other productivity enhancing applications.
•The last segment covers enterprise level software applications, such as those in the field of enterprise resource planning, enterprise content management (ECM), business process management (BPM) and product life cycle management.

   In conclusion; today, companies in virtually every industry are using sophisticated business software to fuel their growth but many are still struggling to keep up with their growth and manage costs effectively because of hodge-podge of disco connected functional systems causing process bottlenecks and employee productivity issues. Integrated business software suites are transforming how companies run, and enabling them to transcend growing pains that previously were holding them back from taking their business to the next level of profitable growth. Thus, software help in the proper organization of our business.